PF Return Filing

To promote the attitude of savings amongst the employees and also to benefit them during retirement a social security system of Provident fund was introduced. Contributions towards the PF are made by both the employer as well as the employee every month. The contribution made towards the PF can be only drawn by the employee only during the time of his or her employment, but there are a few exceptions.

The employers that have PF registration have to file the PF returns monthly. The PF return filings are to be completed by the 25th of each month. Here we will talk about the various forms used for PF return filing in detail. The employers can easily file the PF return through the Unified portal.

Form 2

Form 2 is filed as a declaration and nomination under the Flagship scheme of the Employment Provident Fund and the Employment Family Pension Scheme. Form 2 must be filed by the employees who are joining the establishment. This form is to be submitted with Form 5. Form 2 is divided into 2 different parts.

Part A

Part A of Form 2 deals with nominating the recipients of the EPF balance of the particular account holder, in the event of his or her death. This part of the form must include the following details:

Name

Address

Relationship with the subscriber

Age

Sum of the money that is to be paid to the nominee

Guardian Details ( In case the nominee is a minor)

This Part has to be signed or needs to have a thumb impression to be made at the end of the section.

Part B

The details of the nominee as already mentioned in Part A should also be included in Part B. Additionally, the details of the members who are eligible to receive the children/ widow pension must be furnished. This Part again must be signed duly or a thumb impression has to be made at the end of the section.

Form 5

Form 5 is a monthly report that contains the details of the employees who are newly enrolled in the provident fund scheme. Form 5 must include the following details:

Organization’s Name

Address of the Organization

Code of the organization

Account number of the Employee

Name of the employee

Middle Name (Husband/Father)

Date of birth of the employee

Date of joining

Track record of the work.

The form is to be filed and stamped by the employer with the date of filing mentioned on it.

Form 10

It is a monthly report that includes the details of the employees who have ceased to be a part of the scheme on the given month. Form 10 includes the following details.

Account Number

Name of the employee

Name of the father or the husband

Date of leaving the service

Reason for leaving service.

Form 10 must be filed and stamped by the employer with the filing date of the form.

Form 12A

This Form 12 A is a report that contains the payment details that are contributed to the account of the respective employee in a particular month.

Annual PF Return Filing

The annual returns are to be filed by the 30th of April in a given year. The forms that are utilized for filing the annual PF returns are:

Form 3A

Form 6A

Form 3A

The Form 3A depicts the month-wise contribution to the subscriber or members and the employers towards the Employee Provident Fund and the Employee Pension Fund in a year. The data is calculated by every member who is a part of the scheme. Additionally, the scheme will include the following details

Account Number

Name of the subscriber

Name of the father or the husband

Name and address of the establishment

The statutory rate of contribution

Voluntary contribution in case if there is any.

Form 3A must contain the signature and the seal of the employer.

Form 6A

Form 6A is a consolidated annual contribution statement that includes details about the annual contribution of each member of the establishment. The Form has to include the details as they are enumerated below:

Account number

Name of the members of the subscriber

Wages, retaining allowance if there is any, and the D.A that includes the cash value of the food concession that is paid during the currency period.

The amount of contribution that is deducted from the wages.

Employer’s contribution (Both EPF and Pension)

Refund of the advances

Rate of the higher voluntary contribution (If there is any)

Remarks

Besides this, the following details should also be included in the amount remitted column:

The month of the contribution

The remitted contribution that includes the refund of the advances

EDLI Contribution

Pension Fund Contribution

Administrative charges

Aggregate contributors.